The Norwegian Red Cross MENA regional office is requesting from specialized medical equipment firms your best offer for the Supply and delivery of medical equipment and consumables for Ambulances for Iraqi Red Crescent Society – Baghdad, Iraq, as follows:

Type and Quantity: 

Refer to:

Annex 1.B – Pricing Template for the Medical Equipment and Tools Items

Annex 2.B – Pricing Template for the Consumables Items

The quantity may increase or decreased based on the received offers and available budget

Delivery Location:

DDP toIraq – Baghdad / Al Mansoor – Iraqi Red Crescent Society (IRCS) HQ

Quality specifications: 

Refer to

Annex 1.A Technical Specifications for the Medical Equipment and Tools.

The following must be provided with the technical offer           

• Datasheet to be attached and titled per item number.
  • Registered license to supply medical equipment / Specialized in Medical Equipment and Tools supplier           
    • ISO 13485/9001 of the manufacturer (or equivalent)
    • Certificate of Analysis (CoA)/Report as applicable
    • Other examples of quality certification are: CE Mark (Europe), Device Licence (Japan), Device Licence (Canada), MPALS License (Australia), 510 k Device Letter (USA). Medical devices should conform to ISO standards and/or equivalent standards and should be marketed according to the prescribed national regulatory authorities.
      (If Offered Specifications are different from requested, please specify in the relevant section).

and Annex 2.A Technical Specifications for the Medical Consumables

The following must be provided with the technical offer

• Samples are mandatory.

Samples to be delivered to: Iraq – Baghdad / Al Mansoor – Iraqi Red Crescent Society (IRCS) HQ.

Contact person: Ahmed Fouad

Mobile: +964 770 259 1093

• Datasheet to be attached and titled per item number
• Quality certificates to be attached as applicable.

For Item #10 Annex 2.B, the following documents/certificate must be provided:

• GMP (Good Manufacturing Practices)
• GDP (Good Distribution Practices)
• GSP (Good Storing Practices)
• CoPP (Certificate of Pharmaceutical Products)
• CoA (Certificate of Analysis)
• License issued by national drugs authorities

Evaluation and Reward:

Each item will be evaluated and rewarded separately.

Packaging and:

Goods must be packed suitable for transportation including rough handling

Transportation

to destination.

Weights and Dimensions:

Please state type of packing, net and gross weights, size of the package and cubic dimensions

Marking: 

All Packages must clearly indicate – Humanitarian Aid with Logos of Norwegian Red Cross and Iraqi Red Crescent Society.

Language:

All documents, markings and labelling should appear in Arabic and English

 languages

Packing list:

Ensure a packing list is attached in/and outside each carton stating

contents/quantity in Arabic and English languages                                         

Required documents:

Delivery Note

Upon delivery

Packing list

   Proforma Invoice

Various documents required by receiver.

Certificate of Origine

Cost breakdown:

*Unit Price as per Annex 1.B and Annex 2.B

  * Total price as per Annex 1.B and Annex 2.B 

* Price should be net after deduction of any discount

Currency: All firm costs to be given in USD.

Delivery Date:

We are looking for delivery in June 2026

Lead Time must be mentioned in Annex 1.A and Annex 2.A

Warranty:  A one-year warranty is required for item number 7 in Annex 1.A

Inspection: 

Norwegian Red Cross or its appointed representative will be granted access    and maintains the right to inspect the cargo before shipment from manufacture     

Liquidation Damage Clause:

Please be advised that delivery after agreed schedule may be subject to a deduction from the invoice of 1% up to 5% of the total cost of the contract including delivery cost.

Payment:

  International bank transfer within 45 days from date of receipt of goods and                                            all supporting documents in good order by the buyer.

Validity:

Your offer must remain valid for a minimum of 120 days, kindly state in your offer validity as this may be used for repeat orders in the future. If we place a purchase within the validity period, it should be accepted by you.

Insurance:

According to agreed DDP (Incoterm 2020)

All or None Clause: 

We reserve the right to accept the whole or part of your offer.

Special Requirements:

All commercial documents should clearly state “Humanitarian Aid – Not for Sale”

Submissions of Offers:

The following instructions are important and must be adhered to carefully. Failure to follow the instructions may lead to disqualification.

1. The “TECHNICAL & ADMINSTRATIVE OFFER” and “FINANCIAL OFFER”

Shall be submitted in separate emails.

• The email containing the “Technical & Administrative Offer” shall have the subject: IRQ2026-01 Technical & Administrative Offer.

The Offer shall be submitted with the following attachments:

• Request for Quotation – Signed and Stamped
• Annex 1.A – Technical Specifications of Medical Equipment and Tools Items –Filled, Signed and Stamped
• Annex 2.A – Technical Specifications of Consumables items – Filled, Signed and Stamped
• Annex 3 – Supplier Registration Form – Filled, Signed and Stamped
• Annex 4 – General Terms & Conditions for Services – Signed and Stamped
• Company Registration and Commercial Circular
• Company Profile
• Proof of Similar or Experience with Red Cross, UN agencies, NGOs …
• Datasheets and Specifications / Samples
• Audit Report for the last 2 years
• Quality Certificates Mentioned in page 1
• Registration Certificate/Marketing Authorization/Declaration of Conformity

• The email containing the “Financial Proposal” Shall have the subject below: IRQ2026-01 – Financial Proposal.

The proposal shall be submitted with the following attachments:

• Annex 1.B: Pricing template for the Medical Equipment and Tools – filled, signed and stamped.
• Annex 2.B: Pricing template for the Consumables items– filled, signed and stamped.

• The financial offer must be signed and stamped clearly indicating the name of the person authorized to sign.

• The offers shall be submitted to the email tender.mena@redcross.no

• No other Norwegian red cross email shall be in Cc or Bcc.

• Failure to follow instructions may lead to disqualification.

Deadline for submission of offers 30 April 2026, 16:00Hr Beirut time

Enquiries:

Clarifications are only permitted until 27 April 2026 and should be directed

 to the Procurement Authority at ibrahim.alshalafi@redcross.no .

 Enquiries will be addressed by email to the sender. 

Telephone: +967 771084191

Any enquiries leading to a significant clarification with more information will be issued by Norwegian Red Cross to all bidders as a circular e-mail to all bidders.  

Confirmation:

Please acknowledge receipt of this document and indicate your intention to Bid by sending an email to ibrahim.alshalafi@redcross.no. This is important in case we need to send a clarification circular to all bidders.

Terms and Conditions:

Please state in your offer your acceptance of the attached Norwegian Red Cross Terms and General Conditions and attach the duly signed and stamped version of this document as part of the proposal / tender.

Evaluation Criteria:

The Evaluation Criteria consists of 3 phases:

1st Phase: Eligibility of Suppliers

• A supplier will be deemed eligible for this tender by submitting the

documents and information outlined in the section “Submission of Offer – 2”.

• Non-eligible suppliers will be excluded, while eligible suppliers will proceed to the 2nd phase.

2nd Phase: Technical Evaluation

• Submitted product specifications and datasheets will be compared against the requirements stated in Annex 1.A and Annex 2.A.
• If the provided specifications, datasheets and quality certificate comply with the minimum standards outlined in Annex 1.A and Annex 2.A.
• If they do not meet these minimum standards, the technical offer will be rejected.
• Each item will be evaluated individually.
• Items that pass the technical evaluation will move on to the 3rd phase.

3rd Phase: Financial Evaluation

• Only suppliers deemed eligible (1st phase) and products/items that passed the technical evaluation (2nd phase) will be considered in the 3rd phase.
• The lowest submitted price will be selected.